Don’t Miss Deadline to File Your Spending Account Reimbursements

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There are just a few more days to file your spending account receipts for reimbursement on approved medical expenses from 2023. All documents and supporting receipts are due to ASI Flex on or before March 31, 2024—so don’t be late!

This deadline applies to Health Care Flexible Spending Accounts (HCFSAs), Dependent Care Flexible Spending Accounts (DCFSAs) and Health Reimbursement Accounts (HRAs).

Approved medical expenses include doctor office visits and prescription copays, chiropractic visits, eyeglasses, dental work and many other health expenditures. Services and purchases need to have been made between Jan. 1 and Dec. 31, 2023, or while your account was active. For a complete list of eligible purchases, refer to ASI Flex.

In addition, you may be able to roll over some of your unspent 2023 funds into 2024. Employees may carry over up to $610 into this year’s flex spending account. This IRS guideline applies to employees not enrolled in a high deductible health care plan.

If you are not sure how much you have left in your flex spending account, check your account balance through ASI Flex’s website, or smartphone users can use the ASI app.

You may submit claims and the required supporting documentation in multiple ways:

  • Submit the claim online through your Account Detail. Visit asiflex.com/sdcounty and click “Employee (Participant) Login.” If you have not established your account previously, you can just click “Create an Account.”

  • Submit the claim through the mobile app. The app is free and available on Google Play or the App store.

  • Fax or Mail. Visit asiflex.com/sdcounty/Forms for the form and contact information.

Supporting documentation for claims must include:

  1. Provider name/address (or where items were purchased).

  2. Patient name.

  3. Date the service was being provided (regardless of when paid or billed).

  4. Description of the service or supply.

  5. Dollar amount owed.

You can also provide your insurance plan’s Explanation of Benefits (EOB) to document expenses.

For dependent care claims, you can just have the day care provider sign the claim form. No additional documentation is needed.

For more information on the Department of Human Resources’ Benefits division, visit their website on InSite.